hey MPU,
After investing in another of @MacSparky field guides, it’s an addiction. I liked the Paperless Field Guide and DevonThink Field Guide, both taught me a few new things at looking at things, helped solidify previous practices, and confirmed my thought process on some areas of how I manage things.
With that in mind, after sitting and reviewing my DevonThink, I think it’s best to see how much I can really utilize DTPO and also do some ‘winter/spring cleaning’. For the past year, it was my hoarding ground for anything and everything.
Rather than discuss previous/current setups and get into all that, I am ‘closing’ my previous databases for now and starting fresh. I find it much easier to work than to see ‘old things’ that I don’t have a clear answer for yet.
Currently on my Synology, I have a folder called Records, contains everything broken down by several categories (Auto, Banking, Medical, Utilities, Taxes, etc). Each folder has several sub-folders and then the appropriate PDF statement or document for it.
As far as ‘Paperless’, this area gets a checkmark and completed.
As far as ‘Recording-Keeping’, I am not sure, what the appropriate solution would be. I just created a new database called “Records”, and just dragged/dropped my structure into DTPO.
- Did I just create double-work for myself? I now have 2 places to manage all this data?
- Is there a simpler way that I am not thinking about?
- Is DTPO the place that I want to store these types of files, how accessible would it be for other family to access?
The other idea I had was to remove everything from DTPO (work, personal, reference, etc) and treat it more like Omnifocus. In the sense of that DTPO should only have ‘active projects’ open and everything else that would be considered ‘archival’ should go on the Synology.
Looking forward to hearing feedback. Thanks,