What helped me a lot with the never-ending notes problem was: What are the notes actually good for?
As in, what do you want to do with the notes? How long do you keep them around? Is it just a random collection of random things? Do you just want a clear sheet to type something in?
For me personally: Notes are a temporary thing to either quickly scrible something down, take meeting notes, quickly plan an idea or jot something so I don’t forget it.
This means that I treat notes as completely temporary. I write something down, then when I have time I go over it, aggregate whatever it is and move it to the next place like an archive.
Like, when it’s a meeting note I usually go over it at some point later and see what was actually important in that note and extract that, then move it to specific 1on1 or project documents, and create todo items in Things.
If it’s just something so I don’t forget it, I archive the note right after the information isn’t needed anymore
If it’s something I want later again, I move it into a proper knowledge app like DEVONthink so I have peace of mind that I’ll always be able to find it again
My candidates for that are:
Drafts because it’s just the fastest/snappiest app to type stuff in, then export if needed. I just open the app, dump my brain content, then when it’s done either export or archive. There barely any structure and it’s fast, I don’t want more.
Agenda for meeting notes. The killer feature for me is that all new notes are linked to meetings and are on the agenda by default. So on a hectic day I just rush from meeting to meeting, take notes, then when I’m free go over my On The Agenda one by one and move key points to their projects, then remove the item From The Agenda and mark it as done (similar to archiving). Because everything is on the agenda by default I can’t ever forget to go over the emeeting notes. It’s like a todolist for meetings
(Both apps have a todo list style management going on. In drafts all notes are in the inbox and I have to get them out of there. In Agenda they are On The Agenda.)
If I do longer writing in markdown I just use iA Writer. If I scribble random thoughts or write down what I did during the day I usually use GoodNotes with the Pencil on my iPad because it just feels nice. (Then specific tools for mindmapping and so on).
Changing it to this style helped me a lot with stop stressing about finding a good notes app because I’d waste so much time messing with app settings and folder structures and and and
(That being said, Noto is a app I’m very excited about. Like a native mini Notion, but still has too many bugs to recommend it at this time)