Writing/Publishing Workflow - Am I drifting toward Ulysses? Other options?

I’ve found that it depends on what you need to do with the text. That’s hardly a novel insight on my part. :rofl:

I often require multiple heading levels for longer articles, so having a clear outline of the text is helpful. I also include a significant number of citations when summarizing or quoting from other sources. Occasionally, I need to insert tables, charts, or images, which are much more difficult to work with in plain text.

I’ve used Ulysses, iA Writer, and several other writing apps extensively. Each has its strengths and weaknesses. At present, I’m experimenting with drafting all basic text in Apple Notes. With the addition of collapsible headers, I effectively have a built-in outline view. This makes it easier to navigate longer drafts and manage document structure without switching apps or formats.

With OS 26, Apple Notes now supports Markdown import and export, allowing greater flexibility if and when I need to move between plain text and rich formatting. When more advanced formatting is needed, such as applying custom paragraph styles, I open the note directly in Apple Pages. The headers are automatically converted to the appropriate formatting styles, streamlining the transition from draft to final document.

There are multiple advantages to this approach. Apple Notes offers immediate access across all devices, fast and reliable iCloud syncing, and integration with Apple Intelligence for grammar and style suggestions. I can insert tables, images, scanned documents, and handwritten content.

For version control and archiving, I store the original draft text in an archive folder within Apple Notes. Once the document is finalized in Pages, I export it as a PDF and import it into DEVONthink for long-term storage.

The exception is my book project, which I’m writing exclusively in Scrivener.

Finally, everything is native, and no additional costs are incurred. :slightly_smiling_face:

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I thought most mind map apps enabled export via OPML files. Is that not, in fact, the case?

Sure - but as that requires a manual action, I would consider that “export functionality” rather than a native file format.

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Ah - I see the difference.

But you can still get your work out and into another app. I’m probably proprietary-format gun-shy from years of dealing with proprietary enterprise software and watching eighteen months of work product go poof when the app’s vendor went bankrupt and the one person who knew how to keep the contraption running had moved on to another company.

It might be helpful to take a step back and ask what the significant outputs are of these apps. What are they for?

Is it plain text files immediately available in the file system? I suspect it is more likely to be “writing” in the form of articles, chapters or whatever, in a suitable state to be used for their intended purpose: read, sent, further edited or “published” in some form.

I have no real problem with the intermediate storage within the app. If my writing syncs safely, reliably and quickly between the places and devices I write. If it does not change as it is synced and loaded into different instances of the app. If I can retain edits or versions. If I have some control of them. If there is enough tools for me to do the kind of writing I wish: sufficient headings, such things as footnotes or block quotes, embedded images. The apps I have used that are best at those things tend to use databases. I’m fine with that.

At the same time, I really don’t want to be locked in. It’s vital that I can back up what I have written, and export it, in various formats and without any real restrictions, so that it can be used in a variety of apps. This should be very easy to do as well as reliable and safe. That should include a way of saving the text in the file system in a plain or markdown form. That “last ditch” backup has been vital to me several times in the past when something went wrong somewhere and I was at risk of losing months of work - I might have had to do ALL the formatting again, but at least I didn’t have to type it all back in!

Thanks for the link to Shawn Blanc’s overview of how he uses Ulysses. It did make me want to re-install the app, but I also feel like everything he does there I could also do in Devonthink, with the added advantage of also having a much wider range of “capture.” Devonthink does not, however, offer the ability to publish to WordPress, however!

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