820: The Apple Productivity Suite Field Guide

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I understand why you don’t offer it, but I wish I could just buy (to share with others) the Freeform section.

Great work on the whole thing, nonetheless!

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The one feature Reminders hasn’t added that I wish for is ā€œremind me x minutes after I get homeā€ so the reminder shows up when I’m inside and not when I’m trying to park.

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Hi, @ismh86 - in this episode you mention that you prefer to use your LLM’s locally. Do you use any models in particular?

There’s no denying that Apple’s productivity suite has come a long way. However a serious problem with many of Apple’s productivity apps is that they are not truly link-friendly, and hence make it hard to achieve contextual computing.

Reminders and Messages lack a user interface to ā€œcopy link.ā€ Yes, Notes has in-line linking to other notes, but you can only get those links by having them pasted in notes themselves. The UI is backward, you have to type in the name of the note you want to link to in a given note. But what if you want the link to the current note to be available in another app? You’d be out of luck. If you want a link to be pasted in a different app, you first need to insert them in the current note, and then cut them, and then paste them where you really want them. If you want the plain text link you’d need to do an extra step which is to type ⌘K and copy the URL from there.

What one really needs on macOS is to be able to select a note and choose Copy Link from the Edit menu or contextual menu. Fortunately, our Hookmark app (which sponsored this episode) uses automation to provide such a Copy Link function in Apple Notes and other apps.

Reminders and Messages are even worse. They have no Copy Link UI at all. So if you want to be able to access a conversation days or months from now, you’d have a lot of scrolling to do! Fortunately, there is Beeper, the message convergence app that was bought by Automattic last year (Automattic makes Wordpress). Beeper CEO, Kishan Bagaria, has told me that Beeper will become a link-friendly Mac app later this year. This means you’ll be able to copy links to messages from multiple message services. I.e., beeper supports Apple Messages and many other messaging apps.

As for the Quick Note feature, it’s hit and miss , and it’s insufficiently general as I argued on Hookmark’s blog in September. In most apps, there’s no way to invoke Quick Note to get a back-linked Note (e.g., what if you want a Quick Note from a DEVONthink or OmniFocus item). And what if you want your note to be taken in a different app — like Bear or Tinderbox? Quick Note doesn’t support that. What if you want your note to be in an OmniFocus task or even an Apple Reminder? Again, Quick Note is of no use. Yet in principle, any object in any app could be considered a note —just not with the Quick Note feature. Hookmark, which sponsored the episode, overcomes those limitations by letting you link to just about anything (including Apple Notes) as if it were a note. That’s much more general than Quick Note. I.e., beyond Apple’s Quick Note one needs to be able to link anything in the OS to anything else in the OS.

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I really meant Apple’s built-in stuff… I’m not running any LLMs locally and generally am not a fan.

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The absolute show stopper for me is with NOTES. The ability to print an Apple Note and have it look at all decent is the worst. No control over margins, size, etc. I believe it is fundamental for a note app that you can print the note and have it look professional. If someone has a workaround on this, please share!

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Workaround… I copy/paste a Note to Pages.

I agree printing from Notes is frustrating.

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Notes can do that automatically for you from a Mac (I don’t know about iOS). Is under the share sheet

Yes

(If only I could remember to use the share sheet!)