Apple Mail and GMAIL with IMAP Archive and Trash Labels


Currently I have Apple Mail set up with several various email accounts including Gmail.

Gmail is set up as IMAP.

On gmail settings website page > LABELS

I had All Mail > show in IMAP. Just got quite annoying since it would show way too much garbage email.

So I unchecked show in IMAP.

Now my Apple mail it’s showing much less garbage email

next as a test - I chose to archive 1 gmail. It turns out that it showed a new IMAP LABEL = [Imap]/Archive

it moved it to there.

It seems this is a better set up going forward.

note: MOSTLY Just using Apple mail (not gmail website)…

Q: I’m a bit confused about folder labels like [Imap]/Archive and [Imap]/Trash. Should I just leave them as is or should I create a better name for them? How can I do this either on the gmail website or through Apple mail?

Q: I archived 1 email on gmail website and I guess it went to All Mail - and I can not see it in apple mail (cause I dumped show in IMAP). When I archived 1 mail in apple mail it went to the [Imap]/Archive label (and shows on both apple mail and website)

… hmmm any better way to manage all this?

Creating [Imap]/Archive is normal behavior with Apple Mail when you hide All Mail then archive a message with And AFAIK you can rename it and everything will function normally going forward except (if memory serves) you won’t be able to search for messages received before you hid the All Mail label/folder.

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When using Gmail with the Apple Mail iOS app, why is there no Delete option when you slide left on the email in the Inbox? It has that option on iCloud email and other email services.

Because Google “archives” everything. They don’t delete. Periodically I go to the Google Mail web site and delete the archive. Might be deletable from Mail, but not how my muscle memory evolved.

To make Trash a Left Swipe option Go To:

Choose your Gmail Account
Tap your Google address
Under “Move Discarded Messages Into:” Select “Deleted Mailbox”

Apple can make some things so easy :grinning:

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Seconded, I’ve never used the archive function, which I hate. All my inboxes are set to delete on my devices and I’ve never had an issue.

I also don’t have those imap file paths, even for gmail. I think they did appear once when I was setting up an account, but I can’t remember what settings I chose so maybe someone else knows how to set this up properly.

Oh man, never would have figured that out. Thanks so much. Was the most annoying part of Apple Mail iOS. May now give it a serious second try. Thank you!

And keeping with the “Why does Apple make it difficult” theme… don’t like how the Snooze/Reminder feature doesn’t hide the email. It still sits in Inbox even though with other email clients, Snoozing removes it from Inbox until I want to see/action it. :neutral_face:

It took me a while too. It’s been so long since I set it up it took me at least 20 minutes just to find the settings.

I normally use the Gmail app on iOS/iPadOS. There is no waiting for mail and it has more features that I use. (and it does remove snoozed messages from Inbox).

But is solid performer and was the choice of 99% of my users.

I have switched between so many email apps on iOS over the years and one of my NY resolutions is to simplify. So now that you helped with the Delete thing on Mail app, I may finally stick with it and delete all the other Mail apps I have on my phone.

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