I’m a heavy DEVONThink user but I still use the Finder for my document storage. I’ve developed a consistent naming scheme and keep a very flat file structure that is well defined. Here is my current set-up
I have a folder in my documents folder called DWA_Data That is my main filing cabinet system. The reason is there are lots of apps that put things into folders in Documents (GitLab, Calibre, Kindle etc.) and I wanted my files to be clearly separate.
Then within that folder I have a bunch of folders:
Active_Projects - contains folders for my active projects and some commonly used files
_LambTracker_DB_Design - development for LambTracker
_LambTracker_Field_Testing - data and testing cases for LambTracker
1_Personal_Update_Files - files I update regularly like my books list and our financial documents
2_Farm_Update_Files -files I update regularly like sheep population by month and grazing maps
Nut_Sedge_Erradication folder to corral stuff on trying to rid our farm of a major weed.
Sheep-FLIR_Research folder on uses of FLIR cameras for determining optimal insemination times
File_Cabinet which then contains a single or at most 2 levels of folders that is my reference and someday maybe project support file system
and so on. It sorts automatically into into A-Z
2018_Oogie_Pictures has folders for each day’s digital photos. This is temporary, they are moved into permanent locations when cataloged in Lightroom.
DEVONThink_Databases - separate so they can be synced easily
2 folder structures for organizations where I am an officer corralled in one place for ease of transfer to a new person eventually.
ABWMSA_File_Cabinet - sheep association files
TDRC_File_Cabinet - Ditch company files
Some backlog folders I am slowly weeding out and cleaning up
Filenames do not use spaces for ease of transport to a new operating system. In fact I have a whole defined way to name files that I use for everything now both electronic and phystical files.
My desktop has 1 folder on it that function as and inbox - General_Scanning.
I also consider the Downloads folder to be an inbox.
I do use Dropbox for one set of documents that I am sharing with other people that we are jointly working on and that lives at the top level under my user space because of how Dropbox sets things up.
I use standard file formats that are open source or ubiquitous for my system as much as possible. (ODT, ODS, PNG, TIFF, CSV, SQLITE, JPEG, PDF, ZIP, DMG etc.)
One change, now that we have high speed interent I am considering cleaning out a lot of the software folders. I used tokeep the installers for the current and previous versions on my machine because it can take hours to download them again if I need them. Now that we have 2 high speed redundant paths to teh Internet (one fiber optic and one wireless) I am considering deleting all those installers.