My wife and I use 1Password to enable us to share passwords. We both save passwords to iCloud keychain (for our own devices) and 1Password (for sharing). I am hoping to use the new Passwords app (which ‘replaces’ iCloud keychain) to share our passwords, thereby not needing to pay the 1Password subscription.
Losing 1Password’s secure notes and credit cards is not an issue.
However, when I have started to try to set this up I have run into some issues:
With 1Password, a saved password was immediately shared. With the passwords app, do I need to save a password and then go into the passwords app and move it into the shared folder? This is an extra step which will get forgotten when busy (like when logging into a new website to do something). Can I save all new passwords by default to a specified shared folder?
With the new set up we will each import the existing set of 1Passwords to start with, so presumably will see lots of duplicates. I guess the starting point could be that one person only imports 1Password, but we want to be matched so duplicates will result I assume? It all feels a bit clunky. With 1Password we truly share everything, but the Passwords app a password belongs to one iCloud account (I understand why). I had thought we could share everything but I can’t see how to do it easily.
Another observation - moving passwords to the shared folder on Passwords app is agonisingly slow (like multiple hours) on both Mac and iOS. On iOS it makes iCloud settings unusable and also seems to stop when display turns off.
I would have imagined that my needs were fairly simple and common. Does anyone have any advice/workflows they can advise?
Honestly 1Password is one of those subs I just cannot give up. It’s my only one aside from Inoreader and iCloud+. Inoreader I plan to give up but I can’t 1password. It’s just so much better than passwords.
I’m sorry you’re having difficulty with transitioning from 1Password to Apple Passwords. I did so this summer and had few issues, but I didn’t have Family Passwords in 1Passwords. Here’s an article you may find helpful: Share passwords or passkeys with people you trust on iPhone.
It did take me some time initially to make the switch, but that was primarily because I decided to do a full review of my passwords to weed out obsolete or inactive accounts.
What is your workflow for a new password that you save and want to share - do you have to a) decide to share it and b) manually move it into the shared folder every time, on a password by password basis?
OK, thanks for the clarification. Frankly, I don’t remember exactly how I set up shared passwords since I did so several months ago. The Apple Support article should explain how to do it. It wasn’t very complicated. It looks like, “Select the passwords you want to share with the group, then tap Move in the top-right corner.” So it looks like you can select and share a group of passwords and use a “move” command to move them into a shared folder.
I’m planning on sharing more, but I’ll have to read up on it to remember the process I used.
Yes, with my wife, as we currently share all passwords using 1Password. That’s the use case I’m trying to emulate.
[It’s an interesting debate, as a) I can see why a password manager wouldn’t be designed around sharing everything) and b) theoretically if there was a password we didn’t want to share we could save it in iCloud Keychain but not 1Password. If we share with Passwords shared group I guess we don’t technically have this option.Perhaps this would be a use case of 1Password that Passwords can’t emulate. But probably not with $9 per month )]
I could set up my own manual workflow to ‘re-copy’ everything into the shared group weekly. However the slow performance of the app (and seizing up of iCloud) seems to possibly preclude this.
We switched some time back. While my wife and I don’t share all of our passwords, we do have a group for the two of us and another for us and our children. After we imported our extra passwords into our accounts, we clicked on sort icon in the top right and selected the ones we wanted to share. I created the group and added the right people.
For new passwords, when either of us add them, we set the group if it is shared. It doesn’t seem like we can set a default other than not shared, but changing the group on creation helps save a set in sharing.
Best wishes moving away from the subscription. We feel it has been worth the change.
Thanks this has been very helpful, and I have been investigating further.
It’s a shame that it doesn’t let you set group on creation. It seems that you have to save a new password and then go back into it and set group.
It’s an extra step, but then creating in keychain and then additionally saving in 1Password is also an extra step. Furthermore, I could never work out the circumstances in which it prompted to save in 1P - possibly on Mac when logged in but not in IOS?.
Having used it, I like the app, so where I am at now (like @JEMIII) is that it is not perfect but that the extra step does justify:
Losing a subscription
Getting the simplicity of just one (native nicely designed) app to deal with and avoiding never really knowing where things were saving
*Losing the extra step to save in 1P
Avoiding the annoying 1P popups that obscured the login box
Ability to easily share selected password just with kids
Password extension on iCloud for Windows is not great at all (only works on Chrome or Edge, is very slow to retrieve data) but just about functions for what I need it for on my work Windows laptop.
I’ll see how I feel in a couple of weeks before I cancel 1Password.
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