I have had Keep It on my Mac for years, but am underutilizing it. This is because it’s easy to hit the Share button on something to send it to the Inbox, but the curating and organizing of the entries in the app slow me down and this is creating resistance to the app’s use.
Does anyone have an automation or workflow that makes filing away things in Keep It easier, so I can leverage it more? If you use DevonThink and have something I can adapt to Keep It that would be cool to. Thanks!
For me, it’s generally only 2 extra clicks to file something where I really want it. The 5 most recent destinations appear right in the drop-down menu when you click it. Most of my stuff goes in just 2 of those and the other three slots are typically topical stuff like my upcoming trip folder.
Even if the folder I want is not one of the 5, there are no more clicks necessary, just some pointer movement to unfold the hierarchy until you find the right spot. If there’s something particularly topical that you always want to see first, make it a favourite, as those appear directly in the menu, too.
The other option to consider, especially when it comes to automation, is that KeepIt folders are also Finder folders. I’ve not tried it, but as you can see any KeepIt folder (and contents) directly in Finder, I expect you’d be able to set up automations to target specific folders fairly easily.
In my case, I could make things easier on myself by rationalising my folder structure. Heaven only knows why I have both Old > Singapore and History > Old Singapore. Perhaps if you have lots of folders, my comments won’t offer much, but it’s worth considering how many you have versus how many you need, and their relative organisation (so you don’t just have a giant, flat list).
I hope some of that is helpful.
Thanks! I think the practical solution for me for PDFs and images is just to save them directly to the Keep It folder in Finder. As for web site URLs, do you recommend the option for offline viewing (which I presume creates a static snapshot of the site which wouldn’t update it) or not?
Yes! Keep an offline version. Websites disappear all the time!
In fact I noticed one in my library just the other day and metaphorically kicked myself for not having it saved. They are stored in a little-known but still supported Apple archive format.
I think if you search these forums for “Web Archive” I have mentioned them before with the results of what I was able to find out about them.
I’d like to know how you got Keep It to work for you. I tried, but there was so much indexing overhead for the 4.5 years of daily notes (plus all of my other notes) the app never finished the task.
It does seem to upload/download to/from iCloud way more than seems necessary, but generally speaking it just works. I have 1292 items including some text and PDFs and a lot of images.