We are a team of 10-15 people from all over Europe that will arrange a boardgame tournament next year, pro bono. (I say Pro bono because we are not a multinational corporation with unlimited money)
I, as the manager of this event, want everybody to use the same software, and my question to the gathered intelligence is of course; What should we use?
Even though I don’t like Trello, that is the first thing that comes to mind. I have heard of Craft, but never used it. I like forums, but to my experience, people tend to not be as active as they should on those platforms. Facebook is out of the question. Email is personally my prefered way of communicating, but I know I’m in minority, and to be honest it’s not very good to manage project with multiple people involved.
I need the use of deadlines, drafts (or at least importing pictures), chatting, and multiplatform.
Thanks for your input!
I have looked at all three now, and all I can say is “wow”. They all seem extremely capable!
The big issue here is the cost though. For a pro bono project even the smallest sum per month and user soon adds up to big money.
Wrike’s free version doesn’t have a calendar or Gantt chart which makes it not so fun.
ClickUp free version is only for one person.
Basecamp don’t have a free version but “only bill for employees”, whatever that means. @Rob_Polding : What do you mean by Academic staff? Do you mean teachers etc? If so, I could ask if any of the guys recognize this.
Clickup is definitely the one I’d recommend for your use-case. The Free Forever plan is the most generous one out there - I’ve implemented it at work for a team of 40 where we use it primarily for tracking todos and haven’t yet run into any limits.
There are some business features like dashboards and workload charts that are worth upgrading if you feel the need - I’m waiting for their Black Friday yearly deal to upgrade the whole team.
If your team has MS Office you could try MS Planner. Given you don’t want to pay for this but need quite a lot of features, looking at what you already have access to might be the best way forward.
Thanks for the input. MS planner is not on the list by various reason. Mostly because we don’t have Office licenses, but also because I didn’t like it when I tried it a couple of years ago.
I also got another tips: Shortcut.com. Anybody that knows if this is worth checking out?
Alright, I eventually settled with ClickUp – It really seems awesome!
I’ll see if I miss the Calendar and Gantt chart addons, and if so – Can you buy that for just one person (ie me)? I can personally pay $7/month, but I don’t think the entire team want to pay that.
For others that are in the same situation, and have looked at videos and tutorials, I have to inform you that ClickUp goes through everything when you sign up. It’s really making you feel comfortable with the software and process.
How has it been going with ClickUp? I’ve found myself in a similar situation for the past year and I also ended up using ClickUp, mostly as a way to produce Gantt charts. Since I have a Setapp subscription, I’ve also been experimenting with Craft. So far, the amount of sharing that we’ve had to do (docs & tasks) has been minimal so I’m wondering about that part of it. Keeping people in the loop has been the most important; Craft has been surprisingly easy and helpful in that regard. Taking Craft to the next level, sharing docs & tasks, is a question in my mind. It would require paying for a subscription that’s higher than the level I get with Setapp, which is something of a barrier right now.
