Notes, Reminders, Calendar, email System

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Has anyone developed a good system on Mac/iOS to link Notes, Reminders, Calendar, and email? Years ago when I was using a Windows PC for work, Office had a great way of linking Todos, Notes, Calendar, and email through Office (Outlook and OneNote). In my meeting invites, I could click a OneNote icon which would take me to a note page in OneNote where I could take notes and put in todo items that would show up (and track) in Outlook. I could also flag emails which would become Todos. I could add progress notes to those todos in Outlook. In outlook I could set up views to filter on in progress tasks. It was a great system! I haven’t found anything that can replicate this capability on the Apple ecosystem.

These applications (Outlook and OneNote) exist on the Mac, but don’t have anywhere near the functionality that used to exist on the PC. Ironically, I don’t think all of these features still work on the PC as the new Todo app on the PC seems to have more limited functionality than the Todos functionality within Outlook.

I have heard of applications like NotePlan which come close to the capability described above (although not fully), but at almost $120/year this just doesn’t make sense. I can get a subscription for all of Office with 6 TB of cloud storage for my entire family for that price.

It would be great to use the basic apps Apple provides for this functionality (I’ve always been kind of custom workflow kind of person). Has anyone put something like this together? If so, ow do you do it? It would be great if this could work across Apple devices (at least iPhone and Mac if not iPad).

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You’ll need to look at 3rd party apps like Evernote, Agenda, Obsidian…

There are lots that do most of what you need, but getting all 4 may be difficult, especially the email part.

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I actually installed Noteplan again this morning (tried it last year), after hearing its praise on a recent episode of Mac Power Users. Uninstalled it 10 minutes later. Way too limited in task management, certainly for $100 or so per year.

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You may want to try Agenda. It does integrate with Calendar and Reminders, and you can add emails to notes. But, it certainly doesn’t meet the robust features you mentioned.

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So I have been doing a bit with this recently using the stock apps and actually some of it at least is there, just not obvious.

I’ll edit this post in a few mins when I can find the YouTube videos I was using but you can select to dos in notes, then share and create them in reminders. It will link the notes.

You can open a quick note whilst you are in something to make that note automatically link to that webpage, I assume it works with other stuff as well.

1st edit - https://youtu.be/krQGROOxm64?si=DktnB5LA3iXjSqM-

2nd edit - https://youtu.be/9NNCsdpZKn8?si=JaM17R6tjuDQTNHU

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Wow, this is new for me! How do you do that???

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