I am trying to develop a workflow/schedule for releasing a weekly podcast. We release a short story each week on Thursdays. Right now, the person doing the recording shared an iCloud folder and drops the episode into the appropriate month folder. The podcast is related to our church calendar, so for example during December that correlates to our month of “Kiahk” in the church. Since we release every Thursday, we go according to the date of the church correlated to our episode. So imagine Kiahk 1, Kiahk 8, etc
The issue is…I miss the notifications on my Mac that a new file has been uploaded to our iCloud folder, thereby instead of releasing the episode Wednesday night or early Thursday morning, I might miss/forget or upload it late. The other issue is sometimes I forget which month we are on or date. I thought about creating something in Notion or Craft as a Dashboard type, but I don’t want to get side-tracked too much (that thing where you focus more on the system and not the actual task). The person who uploads the track isn’t very app/tech-friendly. He records/uploads. He is willing to learn a new thing if needed, but I don’t want him to incur any additional costs since he really volunteers his time for all this.
Anyone have suggested workflows they use? have used? or based on the apps below?
I just want to figure out how to stay on top of it more
What platform is the podcast hosted on? Many of them have easy ways to future-date episodes, and it might be super-easy to get your guy to upload to the platform.
I have a similar workflow for my podcast. We used to use a project management tool (think Basecamp) for notifications, but it was overkill for what we needed. Now I just upload the recording to a dropbox folder and email my husband (who handles the back end) to let him know it’s ready. He takes it from there.
It’s really low-tech in terms of automation, but it ensures he knows when the files are ready for him.
This is basically what I did with a podcast I worked on. I would upload the file to Google Drive to a specific folder called FINAL and then email everyone that the file was there. After they downloaded the file, they moved it to a sub folder so they knew it had been dealt with. The file names were clear on which ep it was. You could simply have them by release date.
It’s our own custom built platform. It’s currently undergoing a huge update, so everything is manual-based for now until completed. I am not sure if GoFundMe links are allowed on here, but there’s a GoFundMe to raise money for this non-profit to pay the developers.
…or something similar and then select the Hazel action to be run Shortcut and select the Shortcut that you have just created. You could just add the run Shortcut Hazel action to the notification action that you already use to get both the notification and the OmniFocus action.
I’m not at my Mac so I can’t screen grab from there at the moment.
