So I’m running into a dilemma that I could use some thoughts on. I have DevonThink version 2 (whatever the latest version 2 is). I can’t afford the upgrade to version 3 at the moment. I’m trying to fix my file structure and get more organized. Currently, I have the following basic folder structure in my Finder.
Then here are some of my inner folder items in my “Docs Archived” folder.
Of course, this isn’t all of them but what I could fit showing the folders on my 13" Mac.
I have the following separate databases in DevonThink…
Also within a few of the various databases, I have similar folders/groups to what I have in my Mac Finder. For a while, I was thinking about having DevonThink as a sorta souped-up Finder replacement, can’t quite remember if that’s recommended or not. I tend to manipulate files and move stuff around using FokLift as I find the viewing panes and allowance for multiple tabs make things super easy. I also understand this is something I’m not going to have done overnight.
So my questions are the following:
- How do I sort through this mess?
- What is the best way to tackle this?
- If having this many databases is overwhelming to me right now should I condense stuff down?
- What DevonThink databases do you have?
- What’s your file structure either in DevonThink or the Finder?
- Do you index Finder folders into DevonThink to make things easier?
To start things off I’m going to tag some people I trust to jump-start the conversation. @OogieM, @bowline @nlippman and @FrMichaelFanous