I’m currently revisiting my task management (see also other post) and what comes up again and again for me is the dividing line between an idea, a note and a task.
Of course there’s stuff that is definitely a task, like “pay a bill”.
But then there’s stuff that’s somewhere between a note and a task. E. g. books or articles I might want to read or a topic I might want to research. This can range from “maybe some day this might catch my interest, I should keep the name of this book/the link somewhere” to “this is highly interesting and I must not forget to investigate it”. And all in between.
The same with ideas. I’m a part-time writer. So a lot of my stuff revolves around articles or stories or even novels I might write. Same thing: It ranges from “vague idea that someday may evolve into a project” to “that should probably some day be worked on” to “this is something I’m dedicated to work on seriously right now”.
So my problem is: If I keep these notes and ideas somewhere in my notes (which means Drafts5) I will probably just ignore them from then on. On the other hand, if I put them in my task manager, they will clutter things up even though I never really decided to make them an actual task.
Even more, if I restrict myself to put only highly important stuff in my task manager, it always evolves into this authority that dictates me stuff that must be done and gives me a bad conscience and I tend to stay away from it and not to put those things inside that I like doing.
I want the task manager to be something that gives me joy and that helps me remember both nice and annoying things. I guess I would use it more frequently if I got used to put tasks in there that are fun for me. If I got used to put more little stuff inside and actually get to tick off more, so that the use of it and the ticking off of stuff and the capturing of stuff becomes natural and joyful.
Right now it’s more like: “Oh, I like doing that anyway, so I won’t forget that. No need to put it in the task manager.” But on the other hand there is a lot of stuff I like doing (I have far to many hobbies and interests) and if I would integrate all that into my task management I would probably profit from that. But then again, if I do my review and I see all those things which I know I want to do in the first place, but don’t have the time for, it’s frustrating. And it feels like wasted time going through that every week and thinking “yeah, I certainly would want to read that book soon and I certainly want to practice my instrument and I certainly will write that article some day!”
So, what is a task, what should be one and where is the distinguishing line?