I haven’t written much up, sorry. Like you (and everybody else on MPU) it’s still in flux, hah!
I have become satisfied with DT as being the place I go to look for things. Ergo, everything is indexed or stored there, I use its clipping tools to save anything I come across for later, and it provides a variety of neat organizing features (smart groups/rules, see also, etc.) that help me explore my digital stuff.
I create nothing new in DT, however. My thinking is written in Obsidian. The main reason is that Obsidian’s writing interface is cleaner and nicer (to me) and the linking system facilitates writing. I could probably replicate every Obsidian feature I regularly use in DT, but it isn’t as nice an experience (and I like where Obsidian is headed).
DEVONthink indexes the folders of my Obsidian notes, so I can still find and organize my stuff in there.
I really relish the idea of project folders. I like having a place to throw everything—PDFs, emails, notes, data, even .webloc links—related to an ongoing engagement. DEVONthink’s UUIDs allow me to write notes but link to folders (or individual files) and have absolute security that I’ll be able to follow those links to the end of time to find whatever I was referencing.
However, when I’m head-down thinking through something, I’m generally creating new writing. For that I want a nice interface and speedy abilities to pull in other writing (and rarely non-writing items from DT). Obsidian provides a faster, sleeker interface for that.
But the only thing that goes into Obsidian is thinking-as-writing. Everything else in DT.
That’s the current state of affairs! (Sorry this is a bit messy—wanted to reply quickly before it got away from me. Hectic week!)
I do my creating and DEVONthink. Practically speaking, that means writing and typing up research notes. I do all that in mark down and then use IA Writer is an external editor.
That’s exactly what I was doing pre-Obsidian. Obsidian just makes the creation of linked notes nicer (and also possible, vs. iA Writer) which has seemed to lead to better work overall.
I have one DevonThink group for each article in progress. That group will contain Markdown documents, Microsoft Office docs, PDFs and web clippings. How do you keep all of that together with Obsidian? Or is that not an issue for you?
Also, do you use Obsidian for daily notes? Seems like that’s a natural — and popular — way to use Obsidian.
Thus far I haven’t really thought about the mixed materials folders—I am slowly working towards keeping everything together but haven’t had the chance to do the organizing. My intention is to keep notes and files like you describe in a folder for every project.
And yes to daily notes, although ideally I write in both Obsidian and NotePlan once either one supports both txt and md!
Yep! Three reasons: (1) I want to be able to work with most of my files in different apps (and don’t want to have to use DEVONthink to Open With…), (2) I want to be able to use files on iOS without worrying about whether DTTG has synced the most recent version, and (3) I want to be able to share cloud service links of files with others.
On that point, it’s ironic that DTTG has gone from rudimentary (pre-2016) to brilliant (version 2 in 2016) to rudimentary again in 2020. I’ve pretty much ruled out DTTG is useless.
I’m not going to worry about that though. I don’t need to access my DTTG documents currently from anywhere other than my Mac. Not like I’m getting on a plane to resume my business travel routine this year.
I also use DT indexing exclusively. It’s worked well and I do not have to rely as much on sync as the files are available through the files app. DT sync has been painful for me.
What is weird is that I found sync was more reliable with DT2 compared to DT3.
I’ve had the exact opposite experience, and find DT3’s sync to be quicker and more reliable that DT2’s was.
That said, I have the most basic “direct network” sync going, so my usage is nothing special or out of the ordinary.
Do however think though that the how/what/where of the sync, since it is so open to alternatives, no doubt plays a major role in issues (or the lack thereof).
You are absolutely right. I was using Dropbox sync and then moved to iCloud sync when I upgraded to v3.
I only recently started using direct sync as I figured I did not need instant sync. It’s too early to report whether direct sync has been working well. Will report back in a few weeks. Certainly is better than iCloud sync.
iCloud known to be unreliable for synching DEVONthink. I don’t understand why DEVONthink users keep trying to bend iCloud to their will and then blame DEVONthink. Dropbox works well for me (and ensure to NOT enable what they call “smart sync” even though they push it on their desktop app).
While Dropbox works (and I keep it running), doing a local sync with Bonjour works best (as I’m not doing any travelling or coffee-shop working now) and don’t need to rely on Dropbox. I keep both running. For Bonjour to work properly only ONE machine (the “server”) should have “accept incoming connections enabled”, e.g. do not turn on this option on any machines/devices but the server.
I agree blaming Devonthink is probably unfair. However, when Devonthink says that it supports iCloud sync, I tend to take their word for it. Especially when Devonthink costs $200.
I agree, sync is no easy task and iCloud tends to be unreliable with certain apps. Devonthink is a complex app and so sync isn’t as straight forward as Apple notes or Drafts etc.
However, if I am paying $200 I kinda want sync to work well with all services they say they support.
Devonthink is important to me and as such, I am happy to use direct sync with my Mac mini server. I also respect the people behind it and I am sure they are doing the best they can and sync will only get better with time.
One thing to realize with iCloud syncing, the sync is done locally. After sync is finished, iCloud uploads to Apple’s servers, then to devices using your Apple ID. This means databases may not be immediately available to sync on the other devices. The initial sync requires patience, as DEVONthink has no control over the speed and reliability of iCloud’s process. It syncs to the iCloud folder, iCloud does the rest.
I am very much aware of this. And I patiently waited for the initial sync to finish in all my devices. After this process is finished, I still had sync issues.
I call it like it is. Devonthink iCloud sync is not reliable. For now, direct sync is working well. But when I say something isn’t working, I do not base that on a day or two. It’s based a period of time after going through the necessary troubleshooting.
Agree that iCloud sync in DEVONthink is slow at best, unreliable at worst.
That broke my heart a bit, as I’m drawn to DEVONthink (and have used it successfully to organize large projects, like a book on Celtic folklore). I love the See Also feature, which I believe is the most powerful feature DEVONthink brings to the table. And results I got when using DEVONthink to analyze years of dream journal entries blew me away. (There’s a related post on my personal site, if folks are interested.)
But, I really don’t care for the gray, utilitarian, multi-pane environment … and, in the end, the unreliable syncing and the lack of a useful iOS app were deal killers for me.