This is not another post about OF vs X app based on features, strengths, and weaknesses. This is a post about making a change for two reasons:
- Discovering a solution to resolve a problem I’ve faced–how to use an app., like OF for team collaboration for projects and accountability
For a few years I have been using Asana for all work projects/tasks. I chose Asana because we have large teams with a lot of cross department projects. We are spending nearly $12K/year on Asana but the majority of our staff are not using it consistently nor taking advantage of its advanced features. In short, we are not getting a sufficient PROI. But, I felt stuck given the need for collaborative team-based project work.
I’ve concluded that rather than spend $12k/year for a program not being sufficiently utilized, we will allow each employee to use the application/service of his or her choice (we will pay for the app and for modest subscriptions) and cut out the cost of Asana. Senior leaders are responsible to make sure the work is done and goals met within their departments. We will authorize the use of the free tier of Asana for small teams who are using it well. Though we have provided support, training and lots of strong encouragement, the use of Asana is limited but we do not want to force a particular task management app down the throats of our employees.
This left my original dilemma unresolved; how do I manage cross-department projects and hold people accountable without a service like Asana? I believe I have “solved” the problem sufficiently though not perfectly. I stumbled upon this excellent video, which has convinced me that I can make this work, have the advantages of OF, and save $12K.
Time will tell if this approach will work but I’m hopeful.